OfficialTMS is an all-in-one TMS software for Canadian trucking companies — automating dispatch, ELD compliance, real-time GPS tracking, driver management, and billing so you move more freight with less admin. Serving Ontario, BC, Alberta, Quebec & cross-border USA routes.
Built for carriers, brokers & fleets across Canada & the USA
Integrates with the tools you already use
OfficialTMS gives Canadian dispatchers full control from the web portal and puts everything drivers need in their pocket — ELD compliance, real-time tracking, IFTA-ready trip records, and same-day invoicing. No switching between apps, no chasing paperwork.
Built for dispatch teams, fleet managers & back-office
Drag-and-drop load board with multi-stop routing. Assign loads, set pickup and delivery stops, and track every run — all on one live screen.
All BOLs, rate confirmations, PODs, and permits stored and searchable in one place. No more lost paperwork or digging through email chains.
Generate accurate invoices the moment POD is received. Automate billing workflows, send to brokers or shippers, and track payment status — same day.
Calculate driver pay automatically based on miles, loads, or flat rate. Generate payroll reports with one click — no spreadsheets, no manual math.
Performance dashboards, load history, revenue per truck, driver scorecards, and compliance summaries — all exportable.
iOS & Android — drivers stay connected on the road
Drivers receive loads directly on their phone, see full trip details — pickup, delivery, stops, rates — and accept with one tap. No dispatcher call needed.
Live GPS location shared automatically. Dispatchers see live ETAs without calling the driver. Samsara syncs in one click — and when something happens (HOS violation, speeding, harsh braking, geofence breach), our @OfficialTMS Bot sends a Telegram message straight to that driver's phone number. No group chats. No extra app. Just the right driver getting the right alert, the moment it fires.
Drivers snap and upload BOLs, PODs, weight tickets, and permits directly from the app. Documents hit the dispatcher portal instantly — no fax, no email.
Drivers log fuel, tolls, lumper fees, and other expenses on the go. All costs feed directly into payroll and trip costing — no receipts lost.
Drivers see their earnings, settlement breakdown, and pay history right in the app. Fewer "when do I get paid?" calls to your back office.
Built-in chat between drivers and dispatchers. Push notifications for load updates, schedule changes, and compliance alerts — all in one app.
Specialized modules included
Schedule PMs, log repairs, track DVIR inspections, and get alerts before breakdowns happen.
Capture, categorize, and approve driver expenses. Syncs to payroll and trip P&L automatically.
HOS logs, ELD data sync, and FMCSA-ready reports — stay audit-ready without extra admin.
Plan and manage complex multi-pickup, multi-delivery runs with live status at every stop.
When Samsara picks up an event, our bot sends a message to that specific driver's Telegram number within seconds. Not a group chat. Not an email that gets buried. A direct Telegram message to the right driver, the moment it happens — no extra app for them to install, no step they have to take. They just get a text on their phone.
Manageable at 2 trucks. Chaotic by truck #10.
Missing PODs and manual invoicing delay cash flow.
Juggling ELD logs, IFTA records, and border docs in separate systems.
Every load, driver, ELD sync, and document in real time.
Canadian carriers manage their entire operation from one dashboard — loads, invoices, payroll, fleet, and drivers, all connected.
We are securely reading your documents, mapping fields, and building a structured load for you.
Preparing your documents and validating inputs...
| # | Customer | Load Conf. No. | Invoice No. | Amount | Date | Status |
|---|---|---|---|---|---|---|
| 1 | CH Robinson Inc. | CHR-20250601 | INV-0018 | $5,500.00 | Jun 1, 2025 | Paid |
| 2 | RXO Inc. | RXO-20250528 | INV-0017 | $3,200.00 | May 28, 2025 | Unpaid |
| 3 | TQL Logistics | TQL-20250520 | INV-0016 | $4,100.00 | May 20, 2025 | Paid |
| 4 | Landstar Ranger | LST-20250515 | INV-0015 | $2,800.00 | May 15, 2025 | Draft |
| 5 | CQR Logistics | CQR-20250510 | INV-0014 | $1,650.00 | May 10, 2025 | Void |
| Payroll # | Driver | Truck | Paid to Driver | Driver Status | Team Driver | Team Status | Equip. Owner | Owner Status |
|---|---|---|---|---|---|---|---|---|
| 262500-015 | Driver One | 157 | $1,218.99 | Paid | — | — | $0.22 | Paid |
| 262500-014 | Driver Two | ka999 | $721.36 | Paid | $50.00 | Unpaid | $200.00 | Unpaid |
| 262500-013 | Driver Three | 157 | $1,640.00 | Paid | $100.00 | Paid | $0.22 | Paid |
| 262500-012 | Driver Four | PB878 | $890.50 | Unpaid | — | — | $150.00 | Paid |
| # | Driver Name | License Type | Phone | Rate | Status |
|---|---|---|---|---|---|
| 1 | Evan Mason | Class A | +1 (xxx) xxx-xxxx | $0.58/mi | Active |
| 2 | Daljinder Singh | Class A | +1 (xxx) xxx-xxxx | $0.62/mi | Active |
| 3 | Driver One | Class AZ | +1 (xxx) xxx-xxxx | $0.55/mi | Active |
| 4 | Hop Hayden | Class A | +1 (xxx) xxx-xxxx | $0.60/mi | Active |
| 5 | Driver Four | Class B | +1 (xxx) xxx-xxxx | $0.48/mi | Inactive |
| Vehicle Type | Unit # | VIN | Service Type | Cost | Date | Next Due |
|---|---|---|---|---|---|---|
| 🚛 Truck | 157 | 1XKDDB9X••• | Oil Change | $420.00 | Jun 10, 2025 | Sep 10, 2025 |
| 🚌 Trailer | TR-22 | 1DU2A2X••• | Brake Inspection | $780.00 | Jun 5, 2025 | Dec 5, 2025 |
| 🚛 Truck | ka999 | 3AKJHLE••• | Tire Replacement | $1,200.00 | May 28, 2025 | May 28, 2026 |
| 🚌 Trailer | TR-45 | 1GRAA062••• | Annual DOT Inspection | $350.00 | May 15, 2025 | May 15, 2026 |
3,000+ logistics professionals — from owner-operators in Ontario to multi-terminal fleets in BC and Alberta — run their operations on OfficialTMS.
"OfficialTMS has completely transformed our dispatching process. Real-time tracking and automated documents have saved us countless hours."
"With OfficialTMS, our fleet is easier to manage than ever. Payroll and fuel card management help us control costs effectively."
"The mobile app and chat support improved driver communication. We have real-time shipment visibility — customer service is way up."
Most TMS platforms nickel-and-dime you per company, per user, per seat. OfficialTMS doesn't. Here's what makes us the fleet management software Canadian trucking companies actually prefer.
Your loads, your drivers, your financials — no one else sees your data. OfficialTMS is not a marketplace. We never share, sell, or aggregate your business data with brokers, carriers, or third parties. Full data ownership from day one.
🛡️ SOC 2 Certified · End-to-End EncryptedOwn or manage more than one trucking company? You pay per truck and trailer — not per company. Add all your entities under one account. Separate dashboards, separate data, one bill. Perfect for owner-operators running multiple LLCs or fleet management companies.
✦ Unlimited companies · Pay per truck/trailer onlyAdd dispatchers, accountants, safety managers, office staff — as many users as your operation needs. No per-seat fees, no user caps. Everyone on your team gets full portal access so nothing falls through the cracks when someone's off or your fleet grows.
✦ Unlimited portal users · Role-based accessPay per truck or trailer — not per user, not per company. The most affordable trucking dispatch software for Canadian carriers, with no hidden fees.
Prices shown billed annually. Annual billing unlocks free 5-year data backup.
10 trucks with mobile app → 10 × $17 = $170
5 extra trailers (beyond the 10 trucks) → 5 × $8 = $40
5-year data backup → $0 (included free with annual)
Total: $210 USD / month (billed annually). No hidden fees. Cancel any time.
Annual billing saves $480/yr vs monthly on this fleet, plus 5-yr backup worth $60/yr — total savings ~$540/yr.
Yes — OfficialTMS is built specifically for Canadian carriers and cross-border USA/Canada operations. It supports ELD compliance, real-time GPS tracking, Canadian invoicing, and freight management for fleets running lanes from Ontario, BC, Alberta, and Quebec into the USA. Whether you're an owner-operator or a multi-terminal carrier, the platform handles both sides of the border.
Yes. OfficialTMS tracks mileage and jurisdiction data to support your IFTA quarterly fuel tax reporting. ELD sync keeps driver hours-of-service logs current for both Canadian federal and US FMCSA requirements — so cross-border compliance doesn't require separate systems.
OfficialTMS is available coast to coast across Canada — Ontario, British Columbia, Alberta, Quebec, Manitoba, Saskatchewan, and all other provinces. Our carrier customers run freight across Canadian provinces and into all 48 contiguous US states.
Most carriers are live within minutes to a few days, depending on fleet size and whether you're importing existing driver and load data.
Book a demo and show us your operation — if it's a good fit, we set you up with full 30-day access at no cost, no credit card required, and no long-term commitment.
OfficialTMS scales from single owner-operators up through multi-terminal carriers and freight brokers — the platform and pricing adjust to your fleet size.
A 20–30 minute walkthrough of dispatch, tracking, and billing using examples from your own operation, plus a chance to ask questions about pricing and setup.
Every account gets a rolling 1-year data backup free — loads, documents, payroll records, driver data, invoices. Customers on annual billing automatically receive an extended 5-year backup at no extra cost. On monthly billing, you can add the 5-year extended backup for just $5/month. After your first year of backup, the extension becomes available — annual customers never pay for it.
Yes — this is one of the things that makes OfficialTMS genuinely different. We offer on-demand software modifications: if your Canadian trucking operation needs a specific workflow, custom report, unique dispatch rule, or broker integration that doesn't exist out of the box, we build it for you. Book a demo, describe your workflow, and we'll scope what's needed. No waiting on a product roadmap — you ask, we build.
Never. Your load data, driver records, and financials are 100% private and encrypted. OfficialTMS does not sell, share, or grant access to your data to any third party — no brokers, no load boards, no marketplaces. We are not a data business; we are a software business.
Join hundreds of Canadian carriers — from Ontario owner-operators to BC and Alberta fleets — using OfficialTMS dispatch software to cut admin time, speed up billing, and keep every cross-border load visible.